Closing date - 16 May 2025, 12pm
Interview date - 23 May 2025
Salary - £36-38,000 per annum (dependent on experience)

Please feel free to contact us at recruitment@factoryinternational.org if you require any support in completing your application. 

Event Manager Job Pack - download here
Event Manager Application questions - download here

The main purpose of the Event Manager role is to deliver events and activities across Factory International’s programmes of work including commercial events, brand activations, large scale concerts and our wide-ranging public programme. We are looking for someone to bring organisation and creativity to the development and delivery of events, liaising with external partners to deliver memorable projects.

This role sits within the Producing and Programme Department who are the team responsible for the scheduling, planning and delivery of all our activity as an oragnisation.

The scope of the role is broad, and from week to week you could be delivering conferences by major corporate clients or large scale concerts by international artists; high profile product launches in the expanse of the Warehouse or activation events such as skate parks in the public realm. The role is varied and you will be working across multiple parts of the building to deliver exciting and innovative work for our partners and audiences.

Other organisations may call this role: Project Manager, Event Producer.

The key responsibilities for the Event Manager include;

• Responsible for the day-to-day planning and on-the-ground delivery of assigned events across the commercial programmes at Factory International
• Undertaking professional and timely communications with partners delivering an excellent level of customer service including taking concise and accurate briefs and offering creative and technical input, ensuring our partners wish to return to us time and again
• Ensuring that project plans, timetables, schedules are formulated for each event based on the event briefs, and that all event reports and event debriefs are accurately maintained
• Effectively monitoring and forecasting event budgets, ensuring that events are delivered to requirements, within allocated budget; maximising opportunities for added value to events to increase profitability; and managing post-event budget reconciliation and raising contra invoices
• Supporting the negotiating and drafting contracts by the sales and programming teams
• Ensuring a clear flow of information across internal teams using internal systems as appropriate in order for departments to plan effectively
  

The person specification for the Event Manager are;

ESSENTIAL

• Experience of event and/or project management with an ability to manage multiple activities along with an understanding of what it takes to deliver a high-quality event
• Strong organizational skills with the ability to manage a busy and complex workload whilst remaining calm under pressure
• Financial literacy, including experience of putting together costings and quotes and effectively managing budgets
• Excellent interpersonal and communication skills with the ability to build strong relationships with stakeholders who range from corporate clients, promoters and brand partners
• The ability to both work on own initiative and to lead a project team, to assess complicated situations quickly and to identify ways forward creatively
• Ability to engage with and use IT systems appropriate to the organization
• Commitment to championing representation and inclusion at every level of the organisation with a proven ability to work with people from a wide range of backgrounds

DESIRABLE

• Experience of working with commercial and corporate clients and major brands

• Experience of creatively developing and iterating events with partners

• Experience of event management systems and processes including Artifax and Spektrix

• Experience of working in a wide range of venues/sites
  
• Enthusiasm for training, mentoring and support of emerging talent

When applying please do not rely solely on ChatGPT/AI software for your answers as it may not fully reflect your skills and experience and how they align with this role and we may decide to discount your answer if we believe it is solely generated by AI.